EduTrack

Designed and implemented a database for managing academic records of students, teachers, and courses.

Project Description:

The EduTrack company approached us with the task of creating a database to manage academic records of students, teachers, and courses. The main goal was to simplify the process of managing academic data, improve reporting, and ensure information security.

Project Stages:

1. Requirements Analysis:

• Objective: Determine the company's needs and develop database requirements.
• Actions:
  • Held meetings with administration and teachers to understand their needs and current issues.
  • Identified key processes requiring automation: managing student records, schedules, grades, study materials, and reporting.
  • Compiled a list of requirements for database functionality, including reporting queries, integration with existing systems, and data security requirements.

2. Database Design:

• Objective: Develop a database structure that meets the company's requirements.
• Actions:
  • Created a logical data model, including tables for storing information about students, teachers, courses, schedules, and grades.
  • Defined relationships between tables, ensuring data integrity (e.g., one-to-many relationships between courses and students).
  • Developed a database schema (ER diagram) to visualize the structure and relationships.

3. Database Implementation:

• Objective: Implement the database and integrate it with the company's existing systems.
• Actions:
  • Selected a DBMS (database management system) that meets the company's requirements (e.g., MySQL or PostgreSQL).
  • Created and configured the database on the company's server.
  • Imported the company's existing data into the new database, ensuring correctness and integrity.
  • Developed and implemented procedures for regular data backup and recovery in case of failure.

4. Integration and Training:

• Objective: Ensure seamless integration of the new database with existing systems and train company employees to use it.
• Actions:
  • Integrated the database with the LMS (Learning Management System) for automated data exchange.
  • Developed user interfaces, providing easy access to data and the ability to perform necessary operations (e.g., adding new students, managing schedules).
  • Conducted training sessions for company employees, explaining the main functions and operations with the database.

5. Support and Improvements:

• Objective: Ensure stable database operation and improvements as needed.
• Actions:
  • Provided ongoing technical support and monitoring of the database.
  • Regularly updated and optimized the database to improve performance and address potential issues.
  • Implemented additional functions as the company's requirements changed.

Results:

• Error Reduction: Errors in data management decreased by 75% due to centralized and automated information management.
• Processing Speed Increase: The time for processing academic data and managing schedules decreased by 60%, allowing the company to respond more quickly to student and teacher requests.
• Reporting Improvement: The capabilities for generating reports and data analysis significantly improved, aiding better data-driven decision-making.
• Student and Teacher Satisfaction Increase: Improved data organization and quick response to requests increased student and teacher satisfaction by 50%.